2023 PMO Admin/HR Issue and Action Register

FIDIC Training

19Jan: Sent for quotes.

02Feb: Quotation stage: Addressing clarifications

17Feb: Reviewing quotes, meeting scheduled for Feb 20, 2023

03Mar: Awaiting response to quotes clarifications (reminded Melissa)

17Mar: RFO Signed - Awaiting PO before scheduling training date(s), proposal: 11-12 Apr.

30Mar: PO issued, training dates 17-18 Apr at BRP Office.

14Apr: On-track!

NEC Training for SKA Contract Resources

19Jan: Negotiating with HR (budget)

02Feb: No update

17Feb: Training content discussions - ongoing, next meeting schedule for Feb 20, 2023

03Mar: Conducting market survey - will input to the training spec.

17Mar: 1 training provider submitted proposal, Swethani and Thomas to review and the next steps will be to formulate training specs. HR budgeting issue should be resolved with 2023/4 training budget

30Mar: Swethani to resolve confusion between NEC4 introductory and NEC4 advanced training, and finalize the list of delegates.

14Apr: Awaiting training budget approval

28Apr: No update.

15May: Budget Approved, proposing 2 training specs, currently finalizing training aspects and list of candidates across Eng. Depart.

PMP certificate renewal fees

20Jan: Please pay the fees, complete the S&T form.

17Feb: No outstanding action from Swethani

PMSA Renewal: 2-year renewal

Mar 31, 2023

20Jan: complete renewal process and submit S&T

17Feb: No outstanding action from Swethani

Vusi Pr.Eng Renewal

Apr 26, 2023

20Jan: Check budget availability with HR

02Feb: Feedback from HR - include this item in the Performance Agreement for the remainder of 2022/3 FY.

17Feb: S&T claim signed, sent to cost centre manager for approval (sent a reminder today).

2023 Graduate Programme - Project Planning & Scheduling

19Jan: to start on Feb 1, 2023

02Feb: Verification delays, new start date Feb 3, 2023

17Feb: Commencement date confirmed Mar 1, 2023 , JD outstanding - Swethani

03Mar: Draft JD under review.

17Mar: JD signed!

AMA Project Coordinator

19Jan: Very urgent! Advert closed, CV Review in progress

02Feb: CV review concluded; shortlisting preparations scheduled for Feb 6, 2023

17Feb: Shortlisting complete, interviews scheduled for Feb 22, 2023

03Mar: Interviews concluded Feb 27, 2023, Interview assessment report submitted to HR, Next step is to prepare evaluation report with HR.

17Mar: Evaluations and motivations completed, MIE checks in progress.

30Mar: HR processing evaluation forms

14Apr: Still with HR, candidate identified.

28Apr: Offer stage - negotiations in progress.

15May: Position filled, Njabulo Duma to start 01Jun2023.

Project Manager (R&D) - Level 2

19Jan: Re-advertised, advert closed Dec 15, 2022, and CVs review to commence on Jan 29, 2023

02Feb: CV review in progress, ETC Feb 7, 2023

17Feb: Shortlisting complete, interviews scheduled for Feb 23, 2023

03Mar: Interviews concluded Feb 27, 2023, Interview assessment report in progress.

17Mar: Evaluations and recommendations completed, HR to prepare submission to NRF for approval.

30Mar: Awaiting HR/NRF Approval

14Apr: Awaiting HR/NRF Approval - HR working on the NRF’s revised proposal.

28Apr: Recruitment complete - position filled by an internal candidate [Sipho Ngunyule]

Project Manager (Eng, Construction, contract management) - Level 2

Swethani

Mar 26, 2023

Med

Swethani

Jul 1, 2023

inprogress

Swethani/ Phozisa

30Mar: Position approved and advertised.

14Apr: Advert closing 18Apr.

28Apr: CV review complete, preparing shortlist report.

15May: Shortlisting complete, interviews scheduled for 18May.

FIDIC & GCC Contract eBooks

20Jan: No quotations received, further engagement with SCM to suggest relevant suppliers.

@Swethani - Kindly provide the supplier with the ISBN number for the electronic books - Van Schalk.

17Feb: RFQ - non-responsive, Initiating option for alternative procurement.

03Mar: Discussed with SCM Manager, awaiting feedback after consulting with Head of Finance.

17Mar: @Swethani Monyayi to prepare motivation for sole source purchase at personal capacity and request reimbursement.

30Mar: Pro Foma invoice received, 750 EUROs for 4x type of contracts, Swethani to finalize submission to SCM.

14Apr: Posible revision of the PRF, still need to discuss with the FIDIC specialist next week 17Apr.

28Apr: Swethani and Heloise to revise the PRF.

HR 2023/4 Training Budget

17Mar: @Swethani Monyayi to finalize the consolidated list

Done

Replacement Laptop for Bongi

[JIRA No.: PRF-462]

19Jan: PRF updated, and resent for quotes

02Feb: Supplier quoted on a different spec, quotes to be revised

17Feb: SCM - revised quotes sent to IT for review

03Mar: New PRF for 3x PC approved, Quotes accepted, RFO signed Mar 2, 2023 (awaiting release on D365 - need to check with finance)

17Mar: Order placed, estimated delivery date Apr 7, 2023

14Apr: Supplier new ETA in SA (JHB) - 17Apr, CPT by 20Apr.

28Apr: Delayed: Package arrived in SA (JHB) - 25Apr, CPT by 04May.

Replacement Laptop for Swethani

[JIRA No.: PRF-462]

19Jan: PRF updated, and resent for quotes

02Feb: Supplier quoted on a different spec, quotes to be revised

17Feb: SCM - revised quotes sent to IT for review

[Refer to item E3]

IT Starter Kit for Vusi

[JIRA No.: ]

19Jan: PRF approved, sent for quotes

02Feb: Niesa to provide feedback by Feb 6, 2023

17Feb: @Swethani Monyayi to follow-up with IT and SCM

[Refer to item E3]

Request for SARAO Org. Structure

Sipho

Jan 20, 2023

Low

Swethani

Swethani

20Jan: @Swethani Monyayi to ask the HoE for a copy of the org. structure.

17Feb: Revised organogram being drafted, @Swethani Monyayi to follow up next week Wednesday.

03Mar: Still outstanding, further info. requested this week to update the Eng Structure.

30Mar: All functional managers were requested to submit their team structures by 23Mar, next the HoE to produce a consolidated structure.

28Apr: No update