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[28Apr 2023] Announcement 23-6: Appointment of the Project Manager Level2

Team PMO (@Swethani Monyayi @Bongekile @Heloise Meyer @Lynley Merrington @Rosalynn Daka @Sipho Ngunyule @Thulani Nicholas Fihlani @Vusi Chabalala @Yanga Balfour)

Dear all,

I'm very pleased to announce that Sipho Ngunyule has been appointed as the project Manager - Level II effective from 01 May 2023. Congratulations on your new role!

[24 Feb 2023] Announcement 23-5: [nrfannounce:2590] Message from the CEO: Return to the Office_21 February 2023

Team PMO (@Swethani Monyayi @Bongekile @Heloise Meyer @Lynley Merrington @Rosalynn Daka @Sipho Ngunyule @Thulani Nicholas Fihlani @Vusi Chabalala @Yanga Balfour)

Dear all,

You probably read the CEO announcement 2590 earlier this week, some SARAO Engineering team reactions and you are wondering what will now happen next week as the CEO has issued a directive to ‘return to office’.

Following the Engineering Management meeting this morning, the committee has resolved to allow the MD and Head of Human Resources to provide guidance on whether we are required to implement the CEO directive by 1 March 2023. Until this communication has been issued, we will continue with our current working arrangement.

I hope this helps!

[24 Feb 2023] Announcement 23-4: RE: Introducing Resource Planning (From Engineering Management): Adjustment to Planned Hours

Team PMO (@Swethani Monyayi @Bongekile @Heloise Meyer @Lynley Merrington @Rosalynn Daka @Sipho Ngunyule @Thulani Nicholas Fihlani @Vusi Chabalala @Yanga Balfour)

Dear all,

Please take note of the request from our HoE. We are required to provide planned hours for at least 1 calendar month every week on Monday before 12h00. This means that every week when you populate actual hours, you also need to add 1 more week to your 4-week forecast/planned allocations. To simplify this, please find a scenario example below:

Monday 27 Feb 2023 (Wk9): Planned allocation for Wk9 - Wk12 AND Actuals for Wk8

Monday 06 Mar 2023 (Wk10): Planned allocation for Wk13 AND Actuals for Wk9

Please feel free to let me know if you have any questions.

[21 Feb 2023] Announcement 23-3: Schedule Management: P6 - Schedule Updates and Data Date

Team PMO (@Swethani Monyayi @Bongekile @Heloise Meyer @Lynley Merrington @Rosalynn Daka @Sipho Ngunyule @Thulani Nicholas Fihlani @Vusi Chabalala @Yanga Balfour)

Dear All,

Schedule updates are due by the end of this week. Schedule "Data Date" should be "Tuesday*** before Tuesday's Engineering progress meeting".

Month: February 2023

Data Date: 21-Feb-2023.

Please make use of the Project Status Report Template for your stakeholder reporting.

Important Note!

In line with Announcement 23-2 on our confluence page [Ref. Item 3], my availability to update your individual project schedule has substantially reduced, as communicated earlier this month, I will try and assist you until you can independently run with schedule maintenance on a monthly basis. 

Please prepare schedule status update information before meeting with me [that's 'spotlight' from the last status date until this month's data date], if you have been consistently updating your schedule, it should take less than 15min to update each project [please consider scheduling shorter meetings with me]. The more you practically do the schedule update the quicker you learn!

[05 Feb 2023] Announcement 23-2: Streamlining Operational Processes, 2022/3 PMO PMA (KPIs), and Adoption of the Updated PM Process

Team PMO (@Swethani Monyayi @Bongekile @Heloise Meyer @Lynley Merrington @Rosalynn Daka @Sipho Ngunyule @Thulani Nicholas Fihlani @Vusi Chabalala @Yanga Balfour)

Please find below communication relating to the critical operational adjustments necessary to efficiently manage our 2022/3 goals/deliverables and the adoption of the updated PM process:

Streamlining Operational Processes, 2022/3 PMO PMA (KPIs), and Adoption of Updated PM Process

It is imperative that you fully understand each proposed adjustment. Some of the proposed adjustments will directly influence your final performance review.

Please leave your comments on the document, and I will attend to them as soon as possible (most of the adjustment items listed have been communicated with you previously).

[18 Jan 2023] Announcement 23-1: Introducing Resource Planning (From Engineering Management)

Team PMO (@Swethani Monyayi @Bongekile @Heloise Meyer @Lynley Merrington @Rosalynn Daka @Sipho Ngunyule @Thulani Nicholas Fihlani @Vusi Chabalala @Yanga Balfour)

The HoE is introducing resource planning systems, please find the link below to the PMO resource plan template for 2023:

Resource Planning 2023 - PMO

I have created individual tabs (with names) and Instructions on how to complete this template has been provided under the ‘Instructions’ tab. Below is the brief from the HoE:

Each Functional lead is expected to submit the approved planned and actual hours every Monday at 12h00. We can briefly discuss this item in our Thursday meeting.

[29 Jun 2022] Announcement: Farewell to Musa Baloye

Team PMO (@Swethani Monyayi @Angelo Syce @Bongekile @Eunice Matsetela @Lynley Merrington @Musa Baloye (Unlicensed) @Rosalynn Daka @Sipho Ngunyule @Yanga Balfour@Thulani Nicholas Fihlani@Heloise Meyer ),

This month we say farewell to Musa Baloye, as he wrap-up..., we enjoyed working with you, and your contribution to the PMO Office, and we wish you the best of luck in all of your future endeavors.

[20 May 2022] Announcement: ISO9001 - External (Virtual) Audit 2022 - PMO

Team PMO (@Swethani Monyayi @Angelo Syce @Bongekile @Eunice Matsetela @Lynley Merrington @Musa Baloye (Unlicensed) @Rosalynn Daka @Sipho Ngunyule @Yanga Balfour@Thulani Nicholas Fihlani@Heloise Meyer ),

PMO unofficial audit results: CONFORMANCE

Thank you team for all the hard work, there are areas that need improvement, but we will review all projects next month.

[21 Apr 2022] Announcement: SARAO Final Performance Reviews 2021/2022FY

1. Prepare review and share it with Swethani and Angelo - due date 3 May 2022.

2. Scheduled reviews - planned for 4 - 6 May 2022

3. Sign and submit reviews - 12 May 2022 (deadline 13 May 2022)

[20 Apr 2022] Schedule Management: P6 - Schedule Updates and Data Date

Team PMO (@Swethani Monyayi @Angelo Syce @Bongekile @Eunice Matsetela @Lynley Merrington @Musa Baloye (Unlicensed) @Rosalynn Daka @Sipho Ngunyule @Yanga Balfour@Thulani Nicholas Fihlani),

Schedule updates are due by the end of this week. Schedule "Data Date" should be "Wednesdays before Tuesday's Engineering progress meeting".

Month: April 2022

Data Date: 20-Apr-2022.

https://docs.google.com/spreadsheets/d/1wI8TLgQ220NxWJcoIbKCFwulm9TK2LTznlPc5WvvuE8/edit?usp=sharing

Site Travel Planning Week 11 to 14 April 2022

Team PMO (@Swethani Monyayi @Angelo Syce @Bongekile @Eunice Matsetela @Lynley Merrington @Musa Baloye (Unlicensed) @Rosalynn Daka @Sipho Ngunyule @Yanga Balfour@Thulani Nicholas Fihlani), there are sites available for the CPT flight to site next week, anyone interested to go to site please liaise with Amory [FM: Civils and Structures].

PMO Holiday Leave Planner

Good Day

I have shared the leave template with the team, action is completed.